How to Print W-2 forms in the QuickBooks Desktop?

Facing issues while trying to print W-2 forms in QuickBooks Desktop? You need not worry as this article shall assist you with all the ways of printing W-2 forms.

W-2 forms are also known as Wage and Tax Statements. At the end of the year, an employer must deliver it to all of his employees and the Internal Revenue Service (IRS). Employees’ annual salary and the amount of taxes withheld from their paychecks are reported on a W-2 form. A W-2 employee is someone whose employer deducts taxes from their paychecks and then reports this information to the government.

In this article we have discussed about the complete process to Print W-2 forms in QuickBooks Desktop & Online. So, keep reading!

Requirements to print W-2 Form in QuickBooks

Below are mentioned some of the basic requirements to print the W-2 form in QuickBooks. Before the printing process, ensure that you meet all these requirements.

• Print the W-2 form using the most recent version of QuickBooks. The QuickBooks version you download must be compatible with the Windows operating system on your computer.
• The Payroll Service in QuickBooks must be turned on.
• The payroll service and printer must be compatible with the W-2 paper.
• You can use either blank or perforated paper or a laser printer that is pre-printed. You can also utilize inkjet printer paper that has already been printed.
• Get it assured that you possess the most recent version of the payroll tax table.

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How To Reprint W-2 In QuickBooks Desktop?

You can reprint W-2 files in QuickBooks by following the steps below:

• Navigate to the “Employees” option in the top menu bar.
• Select “Payroll Center” from the drop-down menu.
• Next, select “Taxes and Forms” from the drop-down menu in the center of the page.
• Next, pick “Annual Forms” from the “Forms” section.
• Using the drop-down menu, select the appropriate employee’s name.
• Choose “W-2, Copies, B, C, & 2.”
• Select the year of the W2 form you want to print and then select “View Reprints.” W2 appears in a different window as a PDF file.
• Your W2 should also say “Reissued Statement” on it. The Internal Revenue Service says so. These words must be printed on your reissued W-2s.
• Press the “Next” button.
• Now, load your printer with perforated or plain W-2 paper. If you don’t have perforated paper, the plain paper may be preferable.
• Then, on your “PDF Reader” toolbar, press the “Print” button to send print for W2 forms.
• The W2 forms will be printed in your QuickBooks account once you complete these steps. Your employees can then use the information to fill out W2 forms.

We are hopeful that this article provided you with all the essential steps for enabling printing W-2 forms in the QuickBooks Desktop software. You can also avoid manually entering the worker’s information by printing W2 from QuickBooks.

The above step-by-step instructions must have apprised you with the necessary walkthrough for printing W-2 forms in QuickBooks Desktop. Facing problems even now? No need to panic. Just reach out to our 24/7 QuickBooks Technical Support Team via 1-800-761-1787.