Home » 5 Reasons to Say No to Manual Timesheets and Say Yes to Time Tracking Software

5 Reasons to Say No to Manual Timesheets and Say Yes to Time Tracking Software

by kathiemurphy
5 Reasons to Say No to Manual Timesheets and Say Yes to Time Tracking Software

Are you still using boring spreadsheets to keep a record of your employees’ attendance? Probably, you are not aware of the importance of digital transformation and how time and attendance HR software contributes to business effectiveness.

Manual timesheets are boring and time-consuming compared to the well-integrated time tracking software. Every successful organization, especially those with a significant employee count, prefers to choose the automated time tracking system over the manual operation. The software is pretty well-designed with key features including –

  • An enhanced dashboard
  • In-depth analytics and reports
  • Easy for managing a remote workforce
  • Convenience in scheduling absences

Besides these well-featured software solutions, there are several other reasons why businesses love to dump manual timesheets and accept HR software. Just have a look.

5 Reasons to say no to manual timesheets

  1. Prone to errors: Just compare a manual task with its automated version – which one would be more accurate according to you? Certainly, automated results are more likely to deliver 100% accurate data. Whereas, manually operating tasks are often prone to errors. Not intentionally, but these errors are just unavoidable.

When you are entering the data into the manual spreadsheets, there can be situations where there is a misplacement of data or figures. It is natural to deal with such problems; however not at all good for calculating payroll. A mistake in employee attendance can lead to a huge mess in employee payroll. Hence, the only way to avoid this is by introducing time and attendance HR software.

  1. Do not support staff scheduling: Next irritating job is staff scheduling. Do you think scheduling your staff is easier with the error-prone timesheets? Manual timesheets will never give you accurate data so that you can perform successful staff scheduling. Unless you clearly view your employees’ availability in advance, planning and scheduling jobs make no sense. You can overcome this hurdle while integrating the staff management software into your system.
  2. Unable to prevent understaffing: Like we said, scheduling staff and sharing job responsibilities are harder with manually operated spreadsheets, it is equally difficult to prevent an organization from understaffing situations. Digitally-operated timesheets enable employees to track their time-ins and time-outs and manage their leaves, making it easier for the decision-makers to prevent understaffing and overstaffing conditions.
  3. Hard to analyze employee work hours: Managers take care of the employee’s clock-ins and clock-outs to determine the overall work hours and their individual efficiencies based on this. With manual attempts, analyzing the employee work hours is not just boring but even exhausting. No one loves to put extra effort into these tiring calculations. Hence, they love to rely on a software product that gives them easy access to keep track of the employee work hours.
  4. Less flexibility: Manually operated timesheets are boring and, of course, less flexible compared to the employee time management software. When employees follow a timesheet, it becomes hard to keep track of the individual’s work time. Different employees work on different shifts. Some prefer to work overtime, while some use early leaves for personal reasons. Definitely, the managers need to be flexible to monitor these fluctuated data. Their flexibility improves with the introduction of time management software.


Don’t you find digitally-enabled time tracking software impressive? Hardly anyone will feel bad after spending bucks on these staff management software modules. However, there are startups who take a few steps back, thinking about the expenses based on their tight budget.

We would suggest saying yes to these digital solutions for a better tomorrow. No startup remains a startup. The business definitely expands, and so does the number of employees within the organization. Therefore, even if you are avoiding this software solution today, you will be looking for the same tomorrow to enhance flexibility. Think twice before saying no to this.

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